Privacy Policy

Last updated: January 7, 2025

1. Introduction

AI Job Pal ("we", "our", or "us") is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, process, and protect your information when you use our AI-powered job application generation service.

Data Controller: Ruthvick Poornachandra
Address: WE-043, Parskstrasse 9, 13585, Berlin, Germany
Email: contact@aijobpal.com
Jurisdiction: Germany (EU/GDPR compliant)

2. Information We Collect

2.1 Personal Information

Name, email address, and contact information
Professional information (work experience, skills, education)
CV/resume files and content
Job URLs and application preferences
Account authentication data

2.2 Generated Content

AI-generated CVs and cover letters
Job match analysis and scores
Application tracking data

2.3 Technical Data

IP addresses and browser information
Usage analytics and performance data
Cookies and similar tracking technologies

3. How We Use Your Information

We process your personal data for the following purposes:

Service Delivery: To generate personalized job applications, CVs, and cover letters
Job Matching: To analyze job fit and provide match scores and recommendations
Account Management: To maintain your account and provide customer support
Service Improvement: To enhance our AI models and service quality
Legal Compliance: To comply with legal obligations and protect our rights

4. Third-Party Services

We share your data with the following third-party services to provide our services:

Claude AI (Anthropic): For AI-powered content generation and analysis
Google Gemini AI: For additional AI processing and analysis
Supabase: For database hosting and authentication services
n8n: For workflow automation and data processing
Stripe (planned): For payment processing when premium features are launched

International Transfers: Some of these services are based in the United States. We ensure appropriate safeguards are in place for international data transfers as required by GDPR.

5. Your Rights Under GDPR

As a data subject under GDPR, you have the following rights:

Right of Access: Request a copy of your personal data
Right to Rectification: Request correction of inaccurate data
Right to Erasure: Request deletion of your personal data
Right to Restrict Processing: Request limitation of data processing
Right to Data Portability: Request transfer of your data
Right to Object: Object to processing of your data
Right to Withdraw Consent: Withdraw consent at any time

To exercise these rights, contact us at contact@aijobpal.com. We will respond within 30 days.

6. Data Retention

We retain your personal data only as long as necessary for the purposes outlined in this policy:

Account Data: Until account deletion or 2 years of inactivity
Generated Applications: Until deletion by user or account closure
Analytics Data: Anonymized after 24 months
Legal Requirements: As required by applicable law

7. Data Security

We implement appropriate technical and organizational measures to protect your personal data:

Encryption of data in transit and at rest
Access controls and authentication systems
Regular security assessments and updates
Employee training on data protection

8. Cookies and Tracking

We use cookies and similar technologies to:

Maintain your login session
Remember your preferences
Analyze site usage and performance
Provide personalized experiences

You can control cookies through your browser settings. Some features may not work properly if cookies are disabled.

9. Changes to Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes via email or through our service. Your continued use of the service after changes constitutes acceptance of the updated policy.

10. Contact Information

If you have questions about this Privacy Policy or your personal data, please contact us:

Email: contact@aijobpal.com
Address: WE-043, Parskstrasse 9, 13585, Berlin, Germany
Data Protection Officer: Ruthvick Poornachandra